Timeframe
We are mindful that planning permit applicants are often under time and financial pressures, and seek to process all applications as efficiently as possible. However, there are strict processes (as described above) that must be followed when assessing an application. It is important that applicants have a good understanding of the process and the potential time that it can take to reach a decision.
State Government regulations stipulate that applicants can refer their application to VCAT if we fail to make a decision within 60 days of receipt. If you are asked to provide further information, it is 60 days from the date all the relevant information is received and any advertising requirements are met.
Realistically, depending on the size and detail of the proposed works, it can take anywhere from four weeks for small applications, and much longer for large-scale applications. The more steps needed to pass through the assessment process, the longer a decision is likely to take.
Timeframe for large, complex development
For example, an application for the construction of a four-storey apartment involving a subdivision or town house development may need to go through the following stages (please note timeframes are estimates only and will vary):
| Planning permit process | Timeframe |
|---|
We check application for all relevant information and to see if everything has been filled in correctly or if there is anything missing |
1-2 weeks |
We ask the applicant for further information and then waits for applicant to respond |
4 weeks |
We send application off to external agencies for their assessment and then waits for them to respond |
4-8 weeks |
We advertise the application for the required four weeks (public notification period) to get community feedback |
4-6 weeks |
We get objections and organises community consultation or deputations meetings. We need to give community members several weeks notice before holding a meeting. |
4 weeks |
We assess the application in accordance with planning guidelines and puts together a report with recommendations and wait for Councillors make a decision. |
2-4 weeks |
If the applicant or community is not happy with the decision and appeals to VCAT |
12 weeks |
Total Timeframe: 31-40 weeks (about 10 months)
On the other hand, an application to replace a front fence or to construct a swimming pool may involve no public notification or attract any objections and can skip straight to:
- reporting -1-2 weeks
- assessment and then a decision by a planning officer - 1-2 weeks
Total Timeframe: 2-4 weeks
Tips to save time
To make sure that your application is processed as quickly as possible:
- speak to your neighbours in advance about your proposal
- speak to a Council planner before lodging your application
- ensure that all the necessary information is included in your application when it is lodged
- work openly with us and objectors (if any) to come to a compromised agreement, if necessary
If you are concerned about the time it will take to process your application, our Council officers will be able to provide you with an estimated timeframe.
Fast track planning applications
To ensure that minor applications are processed as quickly as possible, we have introduced a ‘fast track’ planning application process.
The fast track system involves the use of fact sheets, guidelines and checklists to ensure that applications are submitted with all the information needed to deliver a speedy response.
Eligibility for fast track
We will assess your eligibility based on the size and nature of the proposed works, and the planning controls (zones and overlays) that effect the site.
Some suitable examples include applications for fences (front, side and rear), roller doors and advertising signs.
However, in the event that any objections are received, we may not be able to process the application under the fast track system and it may be reallocated to another planner under the standard assessment process.
Lodging a fast track application
You can lodge your fast track application:
Viewing planning permit applications
Track your current permit applications online.
For more information
Call us on 9243 8888 or enquire in person at our Statutory Planning counter at the Civic Centre.