Running an event

Not-for-profit organisations run events to raise funds or as part of their ongoing activities. Depending on your event activities, permits may be required for the whole event or for aspects of it. You will also need to check insurance needs, and if there are any copyright or privacy considerations.

Event Planning Guide

Our Event Planning Guide (pdf, 970KB) is designed to help you organise a successful event in the City of Moonee Valley. This community resource is a guide only. It offers event organisers tips on how to plan an event as well as providing information about some of the rules and regulations that might apply to your event.

A series of event fact sheets have been prepared in conjunction with the Event Planning Guide. These fact sheets offer more detailed information about specific aspects of event planning from permits, to insurance and marketing.

Checklist for running an event

A quick reference guide for planning your event to ensure that common regulatory and compliance requirements are being considered.

Event permits

Depending on your local council you may need to seek a permit or notify them of your event. Other activities at your event may also require a permit.


There may be specific insurance needs or considerations when running an event for your not-for-profit organisation.

Copyright, permissions and privacy

If your not-for-profit plans to play music or take photographs at your event you will need to consider Australian copyright and privacy laws.

Playing recorded music at an event

If you plan to play recorded music at your event, you may need to arrange a licence through the Phonographic Performance Company of Australia Limited (PPCA).

Permissions and copyright

If you plan to use photographs, video, text or other material created by someone else during your event or to promote your event, you must make sure you have the right permissions to use it.

Privacy laws

Privacy laws may apply to photographs and videos of people who attend your organisation's event. Context will determine if the Privacy Act 1988 (Cwth), the Privacy and Data Protection Act 2014 (Vic) or some other legislation applies.

Step-by-step guide

Answer a series of simple questions to receive a customised checklist of key compliance requirements for your not-for-profit event.

Last updated: Tuesday, 4 July 2017, 11:39 PM