Petitions and Joint Letters

What is a petition?

A petition is a written request to Council which has been signed by multiple people (who each provide their name and street address). Petitions express concern about an issue and request Council to take action.

Any person may organise a petition and request that it be received at an Ordinary Meeting of Council.

What does a petition look like?

A petition will:

  • be addressed to the Council, Mayor, Councillor or Council Officer;
  • clearly state, on each page of the petition, the issue of concern you would like to bring to the notice of Council;
  • list the names, street address and signatures of those in support of the petition;
  • be legible and not written in pencil;
  • refer to a matter which is in Council’s power to address;
  • not be defamatory, indecent, abusive or objectionable in language or substance.

Download the guidelines for preparing a petition (docx, 32KB), including a sample template.

The petition must nominate a contact person. If you are the organiser of a petition, please include your contact details so that the relevant Council officer can contact you to acknowledge the receipt of the petition, and advise you after the petition has been received at a Council meeting.

It is the responsibility of the petition organiser to contact other signatories to the petition to inform them of its progress.

How do I submit a petition?

Once the petition is complete, it can be emailed to, or sent to:

Moonee Valley City Council
Attn: Governance
PO Box 126
Moonee Ponds VIC 3039

You can also deliver your petition to the Civic Centre at 9 Kellaway Avenue, Moonee Ponds.

In order to be included in the meeting agenda, your petition must be received two weeks prior to the meeting date. Check the dates for Council meetings here.

What will happen after I submit my petition?

Once we receive your petition, we will arrange for it to be ‘tabled’ (formally received) at a council meeting by a ward councillor.

It will then be referred to an officer for review and action. The council officer will address the issues of concern with the lead petitioner in writing.

What are joint letters?

A joint letter is a letter signed by more than one person. A joint letter can address any subject, and does not need to be in the formal written format of a petition. A joint letter can be submitted to Council in the same way as a petition.

Privacy and petitions and joint letters

In presenting a petition or joint letter to a Council meeting, a report will be prepared which provides a summary of the petition or joint letter (such as the number of signatures and the topic of the letter or petition). The report will not contain personal information such as petition signatures, names and addresses.

View our Information Privacy Policy.

Last updated: Monday, 6 May 2019, 9:46 AM