Transparency

We are committed to good governance and transparency. This includes policy development, legislative compliance, protection of personal information and facilitating public access to governance information.

We are required by law to collect and make publicly available certain information relating to Councillors and activities of the administration. These are known as statutory requirements. As well as our statutory requirements, there is other important information we make available on this page in our aim to be transparent.

Agendas and Minutes

Statutory

Section 93 of the Local Government Act 1989 and Sections 12(b) and 12(c) of the Local Government (General) Regulations 2015 stipulate that Council must keep minutes of each meeting of the Council. Except for agendas and minutes that have been closed to the public under Section 89 of the Act, you can access the agendas and minutes of:

  • Ordinary and Special Meetings    
  • Special Committee Meetings that have been established under Section 86 of the Act and held in the previous 12 months.    

Find these on our Council meetings page.

Annual Report

Statutory

Section 82A (2ab)(iV) of the Local Government Act 1989 stipulates that all Victorian councils are required to prepare an Annual Report each financial year. The purpose of the Annual Report is to:

  • report on our performance against delivering the objectives of the Council Plan
  • report on the strategies and activities implemented to meet these objectives
  • highlight key achievements and challenges
  • provide details of our financial position

Find these on our Annual Report page.

Annual Salaries – Senior Officers

Non-statutory

This register contains information on the number of Senior Officer positions and the total remuneration packages for those positions. This register is updated bi-annually on 30 June and 31 December of each year.

Authorised Officers (Local Government Act 1989 and Planning and Environment Act 1987)

Statutory

Section 12(f) of the Local Government (General) Regulations 2015 stipulates that a council may appoint any person other than a Councillor to be an authorised officer for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the council.

Available for public inspection

Statutory

Section 82A (2c) of the Local Government Act 1989 and associated regulations stipulate that the following documents are required to be available for public inspection:

  • Document containing detail of overseas or interstate travel
  • Agenda for and minutes of Ordinary and Special Meetings
  • Minutes of meetings of Special Committees
  • Register of delegations
  • Document containing details of all leases involving land which were entered into by Council as lessor
  • Register of Authorised Officers appointed under Section 224 (1A) of the Local Government Act
  • List of donates and grants made by the Council

The above prescribed documents can be accessed in relevant sections on this page.

Documents are also available for inspection by appointment at the Civic Centre, 9 Kellaway Avenue Moonee Ponds. Documents may be viewed but not removed.

Register of Interest kept under Section of the Act
To view this Register an application needs to be made in writing in accordance with Section 81(10) of the Local Government Act 1989. Here is the application form (doc, 40KB)

Budget

Statutory

Section 82A (2ab)(iii) of the Local Government Act 1989 stipulates that a budget must be prepared each year.

The budget which provides funding for over 200 services to the local community as well as building and upgrading millions of dollars’ worth of capital works including managing our ageing assets. See our Budget page.

Conflict of Interest - Councillors

Non-statutory

This register records all conflicts of interest declarations made under Sections 77(B) and 78 to 78(E) of the Local Government Act 1989.

Council Plan

Statutory

In accordance with Section 82A (2ab)(i) of the Local Government Act 1989, the Council Plan is a medium-term plan that sets out our strategic direction and focus for what we aim to achieve during the four-year Council term. See the Council Plan page.

Council Properties

Non-statutory

This Register contains information on all Council land and properties valued at more than $500,000.

Council Submissions

Non-statutory

This Register contains information on the submissions endorsed by Council to third parties organisations, including Federal and State Government agencies.

This register does not include letters sent to Members of Parliament or third party organisations, as a result of a Notice of Motion. These letters can be found on the Notices of Motion correspondence page.

Councillor Code of Conduct

Statutory

Section 82A (2ab)(v) of the Local Government Act 1989 requires councils to develop and approve a Councillor Code of Conduct within 12 months after each general election. This Code enables Councillors to recognise the importance of maintaining the highest levels of integrity and ethical behaviour in order to provide effective governance and leadership for the community. See the Information About Councillors page.  

Councillor Gift Register

Non-statutory

This Register records all declarations of council-related gifts, benefits and hospitality received and kept by a Councillor from 1 November 2016.

Councillor Reimbursement Policy

Statutory

Section 75 of the Local Government Act 1989 requires Councils to develop and approve a Councillor Reimbursement Policy. This policy sets out clear parameters for what expenditure can be reimbursed to Councillors and the process for reimbursement.

To view the Councillor Expenses and Reimbursement Policy see the Information about Councillors page.

Delegations

Statutory

Section 12(d) of the Local Government (General) Regulations 2015 determines that Council can delegate some powers, duties and functions to members of Council staff to effectively and efficiently carry out its business.  This is formalised through a written Instrument of Delegation.

This register also includes delegations established under Sections 87(1) and 98(4) of the Local Government Act and delegations to Special Committees established under Section 86(6) abd 98(6) of the Local Government Act.

The following documents are available here:

Donations and Grants

Statutory

Section 12(g) of the Local Government (General) Regulations 2015 requires Council to make available a register of donations and grants made by the Council in the previous 12 months.

The Donations and Grants Register contains information about who Council donated to and grants awarded by Council including the amount of each donation and grant.

Election Campaign Donation Returns

Statutory

Section 62 of the Local Government Act 1989 requires a candidate in a Council Election (whether elected or not) to submit an election campaign donation return to the Chief Executive Officer within 40 days after the Election Day.

In accordance with section 62A of the Act, the CEO must publish a summary of each election campaign donation on Council's website.

The register of campaign donations made during the 2016 election campaign can be viewed on the Information about Councillors page.

Election Period Policy

Statutory

This policy provides guidance to ensure compliance with Section 82A (2ab) of the Local Government Act 1989 and facilitates the continuation of the ordinary business of the Council throughout the election period in a responsible and transparent manner. 

Local Law

Statutory

Section 82A (2b) of the Local Government Act 1989 gives to each Council a range of powers and functions including the power to make and enforce local laws. A local law can operate to regulate numerous activities carried out by residents and businesses operating within the municipality. Moonee Valley Council has enacted the following local laws:

  • Activities and General Amenities Local Law 2018
  • Governance Local Law 2009

See the Local Laws page for information on the Activities and General Amenities Local Law 2018. See the Council Meetings page for information on the Governance Local Law 2009.

Major Service Contracts

Non-statutory

This register contains information on Major Service Contracts of $750,000 and above.

Read the major service contracts 2017-2018 register (pdf, 394KB).

Open Space Contributions

Non-statutory

This register provides information on the Open Space Contributions received by Council from 1 November 2016 (last updated 14 September 2018).

Planning Contributions – Other

Non-statutory

This register provides information on contributions (except Open Space) received by Council through a planning permit process. 

Council does not currently have any such contributions to report.

Political Party Membership

Non-statutory

This Register contains details of political party memberships held by Councillors. The register includes both past and present memberships.

Councillor Current Membership Previous Membership
Cr Samantha Byrne No
Cr Jim Cusack Yes - Australian Labor Party
Cr Rebecca Gauci Maurici Yes - Liberal Party of Australia
Cr Richard Lawrence No Yes - Liberal Party of Australia
2011-2012
Cr Nicole Marshall Yes - Australian Labor Party
Cr Cam Nation No Yes - Liberal Party of Australia
Cr Narelle Sharpe No
Cr John Sipek No Yes - Australian Labor Party 
2005-2016
Cr Andrea Surace No

Procurement Policy

Statutory

Section 186 (8b) of the Local Government Act 1989 requires councils to publicly tender contractual procurements over certain thresholds. The Act also requires Council to prepare, approve and comply with a procurement policy encompassing principles, processes and procedures applied to all purchases.

To view the Procurement Policy, see the Tenders page

Property Lease Register

Statutory

Section 12(e) of the Local Government (General) Regulations 2015 requires Council to make available a register of all leases involving land which were entered into the Council as lessor, including the lessee and the terms and value of the lease.

The Property Lease Register contains information about the leases managed by Moonee Valley City Council with community groups, sporting clubs, not-for-profit organisations and commercial businesses.

Public Notices

Statutory

Section 82A (2A) of the Local Government Act 1989 requires Council to give 'public notice' of meetings, elections and proposals where members of the public have a right to make a submission under the Local Government Act.

To view Public Notices, see our Public Notices page.

Register of Corporate Sponsorships (Received)

Statutory

This Register lists information on all sponsorships received by Council in the running of major and minor events over a 12 month period.

This register will be available on this page soon.

Strategic Resource Plan

Statutory

Every four years, Council reviews its Strategic Resource Plan as part of the Council Plan process. This plan sets out the financial framework that shapes each annual budget process. The current Strategic Resource Plan approved under Section 126 of the Local Government Act 1989 can be viewed on Council's website in the Council Plan.

Submissions received under Section 223 of the Local Government Act

Non-statutory

Section 223 of the Local Government Act 1989 prescribes a number of circumstances allowing members of the public make a submission to a Council proposal under Section 223. This Register contains Section 223 information and submissions received over the past 12 months.

This register will be available on this page soon.

Travel Register - Councillor and Staff

Statutory

Councillors and members of Council staff may be required to travel interstate to undertake business, research or professional development on behalf of the Council and the wider community. Staff travel is approved by a department manager, director or Chief Executive Officer. Councillor travel is approved by Council at an Ordinary Meeting of the Council.

Section 12(a) of the Local Government (General) Regulations 2015 requires publication of the details of such travel undertaken by Council staff or Councillors in an official capacity.

Tender Opportunities

Non-statutory

As stipulated in the Local Government Act, tenders are sought for contracts with a value of over $150,000 for the provision of goods and services, and over $200,000 for works.

This Register provides a list of the procurement opportunities endorsed in the Council Budget. This register will be updated in line with Council's operational requirements. 

To view current tender opportunities, visit the Tenders page.

Last updated: Thursday, 20 September 2018, 1:56 AM