Council meetings

Council meetings are open to the general public and take place at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (access is via Pascoe Vale Road entrance). There are two kinds of monthly meetings - Ordinary Meetings and Public Forums.

The Governance Local Law 2009 (pdf, 450KB) outlines our formal meetings procedure to ensure Council decisions are made in an effective and efficient manner.

Our Council Chamber is fitted with a hearing assistance system. The system supports people with a hearing impairment to participate in meetings and other events held in the Council Chamber. For more information, please visit the In the Loop page.

Since November 2017 Ordinary Meetings are live streamed through Facebook and available to view on-demand through YouTube.  

Ordinary Meetings

Ordinary Meetings are held on the second and fourth Tuesdays of every month commencing at 6.30pm.

You can ask questions at our council meetings. Read more about submitting a question

A copy of the agenda for all Ordinary Meetings will be available on this page from late Friday afternoon before the scheduled meeting. The agenda will also be accessible via Wi-Fi in the Council Chamber on the night of the meeting. A recording of the meeting is added to YouTube to watch on-demand following the meeting.

2018 meetings

Date  Agendas and appendices Minutes Watch
 13 February

Agenda

Minutes  Watch
 27 February

Agenda

Item 9.1 - 2B McPherson Street Moonee Ponds Appendix B and C

Item 9.2-  7 Etzel Street Airport West  Appendix C

Item 9.3 - 74 Pascoe Vale Road Moonee Ponds Appendix B

Item 9.4 - 14 Cheffers Street Moonee Ponds  Appendix C and D

Item 9.5 - 38-42 Scotia Street Moonee Ponds  Appendix C

Item 9.6 - 421-431 Mt Alexander Road Ascot Vale  Appendix B

Item 9.7 - Heritage Overlay 62 64 66 and 68 Buckley Street Essendon  Appendix A B and C

Item 9.8 - Heritage Overlay 5 Alma Street Aberfeldie  Appendix B

Item 9.9 - Council Plan 2017-21 progress report Appendix C

Item 9.11 - Financial Performance Report December 2017  Appendix A

Item 9.12 - Proposed Activities  General Amenities Local Law 2018  Appendix A

Item 9.14 - Niddrie Business Precinct  Appendix A and C

Item 9.15 - Flemington Business Precinct  Appendix A and C

Item 9.16 - Union Road Business Precinct  Appendix A B and C

Minutes  Watch
 13 March

Agenda

Item 9.1 - 38 and 38A Ardoch St Essendon - Appendix C Advertised Plans

Item 9.2 - Response to Notice of Motion Developments in Moonee Ponds - Appendix B

Item 9.4 - Community Facilities Policy and Implementation Plan - Appendix A

Minutes  Watch
 27 March

Agenda

Item 9.1 - 164 Mascoma Street, Strathmore - Appendix C  Advertised Plans

Item 9.2 - 261A, 261B & 261C Keilor Road Essendon - Appendix B Advertised Plans

Item 9.2 - 261A, 261B & 261C Keilor Road Essendon - Appendix C Section 57a Plans

Minutes Watch
 10 April

Agenda

Item 9.1 - 13 Fullarton Road, Airport West - Appendix B

Item 9.2 - 116 Glass Street and 2 Winifred Street, Essendon - Appendices B and D

Item 9.5 - Large Gum Trees in Keilor East and Avondale Heights - Appendix A

Item 9.6 - Assemblies of Councillors - Appendix A

Minutes  Watch
 24 April

Agenda (pdf, 2.7MB)

Item 9.1 - 49 Railway Place West, Flemington Appendix C (pdf, 16MB)

Item 9.2 - Proposed Budget 201819 - Appendices A, B, C, D (pdf, 23MB)

Item 9.3 - MV2040 Draft Strategy - Appendix A (pdf, 53MB)

Item 9.4 - MV2040 green action plans - Appendices A, B, C, D, E (pdf, 30MB)

Item 9.5 - Advocacy Strategy 2018-21 - Appendix A (pdf, 3MB)

Item 9.7 - East Timor Friendship City Review - Appendix A (pdf, 6MB)

Minutes  Watch
 8 May

Agenda

Item 9.1 - 95 Buckley Street Moonee Ponds - Appendix B Development Plans

Item 9.2 - Financial Performance Report March 2018 - Appendix A

Item 9.3 - Reviewing Statutory Planning Protocols - Appendix A

Item 9.4 - Council Plan 2017-21 progress report - Appendices A B and C

Item 9.5 - Progress Report on Portfolio Advisory Committees - Appendices A-M

Item 9.6 - Response to Notice of Motion - Heritage Controls 148 Ascot Vale Road - Appendix A

Item 9.9 - MAV State Council motions - Appendix A

Item 9.11 - Notices of Motion Quarterly Report - Appendix A

Minutes

Attachment to Minutes

(response to Public Question)

Watch 
 22 May

Agenda (pdf, 8MB)

Item 9.1 30-32 Holmes Road Moonee Ponds - Appendices C and D (pdf, 16MB)

Item 9.3 Melbourne Airport Rail Link - Appendix E (pdf, 1.2MB)

Item 9.6 Open Space Master Plans - Appendix A Clifton Park Master Plan (pdf, 6.5MB)

Item 9.6 Open Space Master Plans - Appendix B Montgomery Park Master Plan (pdf, 6.3MB)

Item 9.6 Open Space Master Plans - Appendix C Bradshaw Street Reserve Draft Master Plan (pdf, 3.3MB)

Item 9.6 Open Space Master Plans - Appendices D E and H (pdf, 5.3MB)

Minutes  Watch
 12 June

Agenda (pdf, 4.6MB)

Item 9.3 Activities and General Amenities Local Law 2018 - Appendices A and B (pdf, 4.5MB)

Item 9.5 Draft Footpath Trading Policy - Appendix A (pdf, 2.1MB)

Item 9.6 Draft Moonee Ponds Creek Chain of Ponds - Appendices A B C and D (pdf, 17MB)

Minutes  Watch
 26 June

Agenda (pdf, 7MB)

Item 9.1 76 Fenton Street Ascot Vale - Appendices C and D (pdf, 15MB)

Item 9.2 35 Eglinton Street Moonee Ponds - Appendices C and D (pdf, 23MB)

Item 9.4 Budget 20182019 - Appendices A B C and D (pdf, 22MB)

Item 9.5 MV2040 Final Strategy - Appendix A (pdf, 43MB)

Item 9.5 MV2040 Final Strategy - Appendix B (pdf, 11MB)

Item 9.5 MV2040 Final Strategy - Appendix C (pdf, 4MB)

Item 9.6  MV2040 Action Plan Community Facilities - Appendices A C and D (pdf, 12MB)

Item 9.8 Streetscape Improvement Costing Framework 2018 - Appendix A (pdf, 3MB)

Item 9.9 Development Contributions Plan 2018 - Appendix A (pdf, 18MB)

Item 9.11 Councillor Expenses and Reimbursement Policy (pdf, 2MB)

Minutes  Watch
10 July

Agenda (pdf, 3.7MB)         

Item 9.2 - 492-494 Pascoe Vale Road, Strathmore - Appendix A (pdf, 5.3MB)

Item 9.3 - Reviewing Statutory Planning Protocols - Appendix A (pdf, 2.2MB)

Item 9.4 - Events and Festivals Review - Appendices A and B (pdf, 3.6MB)

Item 9.5 - Community Funding Program Review and Policy - Appendix A (pdf, 9MB)

Item 9.6 - 5 Alma Street, Aberfeldie- Appendix A (pdf, 3.4MB)

Item 9.7 - East Timor Program review consultation findings - Appendix A (5MB)

Separate Appendices - complete (pdf, 28MB)

Minutes  Watch
 24 July

Agenda (pdf, 9.9MB)

Item 9.2 - 1032-1036 Mt Alexander Road Essendon - Appendix A  Plans (pdf, 15.3MB)

Item 9.2 - 1032-1036 Mt Alexander Road Essendon - Appendix B  Amended Plans (pdf, 8.7MB)

Item 9.3 - Reviewing Statutory Planning Protocols - Appendix A (pdf, 2.5MB)

Item 9.5 - Environmental Upgrade Finance Program - Appendix B (pdf, 4.2MB)

Item 9.6 - Review of Right of Way Policy Abutting Developments - Appendices A and D (pdf, 4.7MB)

Item 9.8 - Draft Gifts Benefits and Hospitality Policy - Appendix A (pdf, 2MB)

Item 9.9 - Draft Meeting Procedure Protocol - Appendix A (pdf, 4MB)

Item 9.10 - Notices of Motion Quarterly Report - Appendix A (pdf, 5MB)

Separate Attachments (Compiled) (pdf, 46MB)

Minutes   Watch
 14 August

Agenda (pdf, 17MB)

Item 10.1 - 320-322 Racecourse Road Flemington - Appendices B and C (pdf, 11.6MB)

Item 10.3 - 86 Glass Street Essendon - Appendix C (pdf, 2MB)

Item 10.7 - Draft Council Plan 2017-21 (Year 2) - Appendix A (pdf, 815KB)

Item 10.8 - Capital Works Program Update - Appendix A (pdf, 7.5MB)

Item 10.12 - Response to Notice of Motion No.2017-17 Tennis Strategy - Appendix A (pdf, 7MB)

Separate Attachments (compiled) (pdf, 29MB)

Minutes Watch
 28 August    
 11 September      
 25 September      
 9 October    
 23 October    
 30 October (Statutory)    
 13 November  
 27 November    
 11 December

   

Public Forums

On the third Tuesday of every month, Council hosts a Public Forum. In an informal setting, this session provides an opportunity for residents to play a more active role in civic matters. 

Residents are invited to register to present or raise any issues or matters they would like to discuss with Councillors. In turn, Council may also make presentations to the community on upcoming projects or matters of interest.

Make a Public Forum submission.

The second part of Public Forum deals with questions without notice, allowing citizens to raise questions directly with Councillors.

The Public Forum commences at 6pm, and runs through until 6.45pm. If you would like to make a presentation, submit a public forum form (docx, 30KB) by 5pm on the Monday before the meeting. We will let you know after the submission closing time whether your presentation can be accommodated.

2018 dates

  • 20 February
  • 20 March
  • 17 April
  • 15 May
  • 17 July
  • 21 August
  • 18 September
  • 16 October
  • 20 November

Budget Submissions Committee Meeting - 5 June

This meeting is a public hearing of submissions on the Draft Budget, Capital Works Program and Ratings Strategy.

The meeting will be held at 6pm at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road).

Date Agenda and appendices        Minutes
 5 June       Agenda  

Moonee Valley City Council Development Assessment Panel public meeting - 22 March

A Development Assessment Panel meeting will be convened to determine Planning application MV/567/2016 – 2B McPherson Street, Moonee Ponds on 22 March 2018 at 6:00pm.

The meeting will be held at the Civic Centre, 9 Kellaway Avenue, Moonee Ponds (entrance via Pascoe Vale Road). The meeting is open to members of the public to observe the consideration of the application.

Date Agendas and appendices Minutes
22 March

Agenda

Appendix B - Advertised Plans

Appendix C - Updated landscape and garden works

Appendix D - Amended Parking Layout Plan

Minutes

Meetings from previous years

2017 meetings

Date Agendas and appendices Minutes Audio/Watch
14 February

Agenda

Appendices

Minutes Audio
21 February (Special) Agenda Minutes Audio
27 February (Special)

Agenda

Appendix A

Appendix C

Appendix D

Appendix E

Minutes Audio
28 February

Agenda

Separate appendices 9.1, 9.2 & 9.3

Appendix A 9.4

Appendix B 9.4

Appendix C 9.4

Appendix D 9.4

Minutes
Audio
14 March

Agenda

Item 9.4 - Portfolios and Advisory Committees

Appendix C 9.1

Appendix A 9.2

Appendix A 9.3

Minutes Audio
28 March

Agenda

Appendices

Minutes Audio
11 April

Agenda

Appendix B 9.1

Appendix B, D & H 9.2

Appendix A 9.4

Appendix A 9.5

Appendix A 9.6

Appendix A & B 9.7

Minutes Audio
18 April (Special) Agenda Minutes Audio
26 April (Wednesday)

Agenda

AppendixB, C & D 9.1

AppendixB, D & H 9.2

AppendixB, C, D, E & F 9.3

Appendix A 9.4

AppendixB 9.5

AppendixA 9.12

Minutes Audio
9 May

Agenda

Appendix C & D 9.1 and Appendix C & D 9.4

Appendix B 9.1

Minutes Audio
23 May

Agenda

Appendix B, D 9.1

Appendix C 9.3

Appendix A, C, E, G, I, J 9.4

Appendix A, B, D, E 9.5

Appendix F, G, H 9.5

Minutes Audio
6 June (Special committee)

Agenda

Attachments

13 June

Agenda

Appendix C 9.1

Appendix C 9.2

AppendixB 9.3

Appendix A,B,C 9.5

Appendix A,B,C 9.7

Minutes Audio
27 June

Agenda

Appendix A 9.1

Appendix A, B 9.2

Appendix C 9.3

Appendix B 9.4

Appendix C 9.5

Appendix B 9.7

Appendix A 9.9

Minutes Audio
25 July

Agenda

Appendix B 9.1

Appendix B, D, E, F, G 9.3

Appendix A, B, C 9.5

Minutes Audio
8 August

Agenda

Minutes Audio
22 August

Agenda

Appendix C, D 9.1

Appendix A 9.2

Appendix A 9.3

Appendix A 9.6

Minutes
12 September

Agenda

Appendix B 9.1

Appendix A, B, C 9.3

Appendix A 9.5

Appendix A, B 9.6

Appendix A 9.7

Appendix B 9.7

Appendix A, B 9.8

Appendix A 9.9

Appendix B 9.10

Minutes Audio
26 September

Agenda

Appendix A and C 9.1

Appendix B 9.2

Appendix B and D 9.3

Appendix C and D 9.4

Appendix A and B 9.5

Appendix A-J 9.6

Appendix A 9.8

Appendix C 9.9

Appendix C 9.10

Appendix A 9.13

Minutes Audio
10 October

Agenda

Appendix Band C 9.1

Appendix B 9.2

Appendix C 9.3

Appendix B 9.4

Appendix A 9.5

Appendix A 9.6

Appendix A, B, C, D 9.7

Appendix A, B, C, D, E, G, H, I J 9.9

Appendix A 9.10

Appendix C 9.11

Appendix A 9.12

Minutes Audio
24 October

Agenda

Appendix B 9.1

Appendix C 9.2

Appendix C and E 9.4

Appendix C 9.5

Appendix A and B 9.7

Appendix A 9.8

Appendix A 9.10

Appendix A, B and C 9.12

Appendix A 9.14

Appendix A 9.15

Minutes Audio
9 November (Statutory) Agenda Minutes

Watch

14 November

Agenda

Appendix B 9.1

Appendix A, B, C 9.2

Appendix A and B 9.4

Appendix D and I 9.7

Appendix A - L9.8

Minutes

Watch

28 November

Agenda

Appendix B 9.1

Appendix B 9.3

Appendix C 9.4

Appendix B and C 9.5

Appendix C 9.6

Minutes Watch
12 December

Agenda

Item 9.1 - 3 Sussex Street, Moonee Ponds - Appendix B Advertised Plans

Item 9.1 - 3 Sussex Street, Moonee Ponds - Appendix D Section 57A Amended Plans

Item 9.2- 24 Dover Street, Flemington - Appendix B Advertised Plans

Item 9.2 -24 Dover Street, Flemington - Appendix D Section 57A Amended Plans

Item 9.4 - Biannual Grants Process - Appendix A 201516 Moonee Valley Community Grants Program Evaluation Report

Item 9.10 - Mobile Food Vehicles - Appendix B Draft Guidelines for Mobile Food Vehicles on Council Managed Land - Revision 2

Minutes Watch

2016 meetings

Date Agendas and appendices Minutes Audio
2 February 2016 (Special) Agenda Minutes Audio
23 February

Agenda

Appendices

Minutes Audio
8 March 2016 (Special)

Agenda

Appendices A, B, E, F

Appendix C

Appendix D

Minutes Audio
22 March

Agenda

Appendices

Appendix 9.10 D - Heritage Study

Minutes Audio
26 April

Agenda

Appendices

Minutes Audio
10 May (Special) Agenda Minutes
17 May (Special) Agenda Minutes Audio
24 May

Agenda

Appendices

Minutes Audio
14 June (Special) Agenda Minutes Audio
28 June

Agenda

Appendices

Minutes Audio
26 July

Agenda

Appendices

Minutes Audio
23 August

Agenda

Appendices

Minutes Audio
19 September (Monday)

Agenda

Appendices

Minutes Audio
18 October (Special) Agenda Minutes Audio
10 November Agenda Minutes
22 November

Agenda

Appendices 9.1
Appendices 9.3
Appendices 9.4
Appendices 9.6 A
Appendices 9.6 B, E, F
Appendices 9.10

Minutes Audio
20 December

Agenda

Appendices 9.1, 9.2 and 9.3
Appendices 9.4 and 9.5
Appendices 9.10 and 9.19
Appendices 9.20 and 9.25

Minutes Audio

2015 meetings

Date Agendas and appendices Minutes  Audio
27 January Agenda Confirmed Minutes  N/A
24 February  Agenda Confirmed Minutes  N/A
10 March (Special) Agenda Confirmed Minutes  N/A
24 March  Agenda Confirmed Minutes  N/A
28 April  Agenda Confirmed Minutes  N/A
26 May  Agenda Confirmed Minutes  N/A
23 June  Agenda Confirmed Minutes  N/A
28 July  Agenda Confirmed Minutes  N/A
25 August  Agenda Confirmed Minutes  N/A
22 September  Agenda

Appendices part 1

Appendices part 2

Confirmed Minutes Audio
27 October 

Agenda

Appendices Part 1

Appendices Part 2

Appendices Part 3

Appendices Part 4

Appendices Part 5

Appendices Part 6

Appendices Part 7

Appendices Part 8

Appendices Part 9

Appendices Part 10

Appendices Part 11 

Confirmed Minutes Audio
4 November (Statutory Meeting)  Agenda Confirmed Minutes Audio
10 November (Special Meeting) Agenda Confirmed Minutes   
24 November  Agenda 
Appendices
Confirmed Minutes Audio
15 December 

Agenda

Appendices

Confirmed Minutes Audio
22 December (Special Meeting)  Agenda Confirmed Minutes  Audio

2014 meetings

Date Agenda Minutes           

28 January

Agenda 28 Jan

Minutes 28 Jan

25 February

Agenda 25 Feb

Minutes 25 Feb

25 March

Agenda 25 Mar

Minutes 25 Mar

22 April

Agenda 22 Apr

Minutes 22 Apr

20 May (Special Meeting)

Agenda 20 May

Minutes 20 May 

27 May

Agenda 27 May

Minutes 27 May

24 June

Agenda 24 Jun

Minutes 24 Jun

22 July

Agenda 22 July

Minutes 22 July

19 August (Special Meeting) Agenda 19 Aug Minutes 19 Aug

26 August

Agenda 26 Aug

Minutes 26 Aug

23 September

Agenda 23 Sept

Minutes 23 Sept

15 October (Special)  Agenda 15 Oct  Minutes 15 Oct

28 October       

Agenda 28 Oct

Minutes 28 Oct 

5 November (Statutory Meeting)

Agenda 5 Nov

Minutes 5 Nov

25 November 

Agenda 25 Nov

Minutes 25 Nov

16 December

Agenda 16 Dec

Minutes 16 Dec

2013 meetings

Date Agenda Minutes

29 January

Agenda 29 Jan

Minutes 29 Jan

26 February

Agenda 26 Feb

Minutes 26 Feb

26 March

Agenda 26 Mar

Minutes 26 Mar

23 April

Agenda 23 Apr

Minutes 23 Apr

28 May

Agenda 28 May

Minutes 28 May

25 June

Agenda 25 June

Minutes 25 June

23 July

Agenda 23 July

Minutes 23 July

27 August

Agenda 27 Aug

Minutes 27 Aug

3 September (Special Meeting) 

Agenda 2 Sept

Minutes 2 Sept

24 September

Agenda 24 Sept

Minutes 24 Sept

22 October       

Agenda 22 Oct

Minutes 22 Oct

29 October (Statutory Meeting)

Agenda 29 Oct

Minutes 29 Oct

26 November 

Agenda 26 Nov

Minutes 26 Nov

3 December (Special Meeting) 

Agenda 3 Dec

Minutes 3 Dec

17 December

Agenda 17 Dec

Minutes 17 Dec

If you would like a copy of Council reports prior to 2013, contact our Governance team at governance@mvcc.vic.gov.au or call 9243 8888 to discuss your specific requirements.

Date Agendas and appendices Minutes Audio

More information

For more information about Council meetings, contact the Governance team at governance@mvcc.vic.gov.au or call 9243 8888.

Last updated: Tuesday, 21 August 2018, 11:38 AM