About pre-application meetings

We recommend planning permit applicants attend a pre-application meeting before submitting a planning permit application.

A pre-application meeting is a service where our planners hold an informal meeting at our Civic Centre and can make preliminary assessments of applications prior to them being lodged. This is particularly helpful if you are unfamiliar with the planning process or are looking to submit a complex application. 

Pre-application meetings can help avoid delays in the assessment process as they provide an opportunity for any concerns with an application to be identified as well as identifying application requirements.

How to arrange a pre-application meeting

You can submit your request for a pre-application meeting online.

There is a fee associated for this service, depending on the type of proposal. Pre-application meetings for residential use/development proposals incur a fee of $148.45, and non-residential proposals incur a fee of $236.65 - see planning fees (pdf, 414KB). These fees will be payable upon lodgement of the request.

To submit your request:

  1. Register for our online application services. As a registered user, you don't need to re-enter your personal information and you can keep track of your requests and applications.

  2. Request a pre-application meeting using our online applications portal. You will need to sign in before you can submit your request.

  3. As part of the online application process you will be required to upload pdf copies of your plans for the proposal.
  4. Once we have received your request it will be allocated to a planning officer who will contact you to arrange a pre-application meeting time. Please allow up to 10 business days for this to occur.
  5. If your pre-application meeting is for a heritage planning application, a planning administration officer will be in contact to arrange a time with our heritage advisor and a planning officer.

When should you request a pre-application meeting?

Pre-application meetings should only be requested once you have a firm idea of your proposal. For example, if you would like to develop, you should have a concept plan for your proposal prepared by an architect or draftsperson before you request a pre-app meeting. The more information you can provide to us with your meeting request, the more detailed feedback you will receive at your meeting.

If you are unsure about how you wish to develop or use your land and you do not have any plans yet it is strongly recommended that you engage a planning consultant, architect or draftsperson to assist you. Our planning officers can provide advice regarding permit requirements for your site but cannot advise you as to the feasibility of your proposal.

What to submit

You will need to submit the following information when you lodge your request:

  • A neighbourhood and site description plan showing existing buildings on site and location of buildings on at least four adjoining properties (including habitable room windows and private open space areas) - not mandatory but strongly recommended.
  • Concept floor plans showing, for example, building footprints, setbacks and property boundaries.
  • Concept elevation plans.

If the pre-application is for a heritage development, ensure that you have a material schedule and colour swatches.

If the pre-application is for a use application, ensure that you submit operating hours and plans. If the pre-application meeting for a liquor license application, ensure that you have plans showing red line areas, patron capacity report (if applicable) and operating hours.

Last updated: Monday, 25 March 2019, 2:56 AM